Executive Assistant

Executive Assistant

Reports to:  Managing and Artistic Directors       
Status:  Full-Time Regular Exempt
Supervision exercised:  Some volunteer              
Start Date: 
July 30, 2018
Salary: Commensurate with Experience               
Benefits: Eligible for ATC employee benefits package

Position Summary: 
Provide personal administrative support to the Managing and Artistic Directors and other executive staff as required. Duties include general administrative and project based work. Project a professional company image through in-person, phone, and email interaction.

Position Requirements:

  • Bachelor’s degree (preferred) and a minimum of five years of administrative support experience.
  • A passion for the arts.
  • Trustworthy, dependable and respectful.
  • Excellent prioritization skills and ability to meet deadlines.
  • Proven ability to balance multiple tasks in a fast paced environment.
  • Ability to contend with sensitive situations with utmost diplomacy.
  • Exceptional communication (business writing and editing), customer service and analytical skills.
  • Knowledge of Microsoft Office 365 and other Office applications and telephone protocol. Computer literate with the ability to learn new software applications. 
  • Professional verbal and written communication skills and the ability to type 60 wpm.
  • Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. 
  • Willingness to work a flexible schedule and occasional overnight in-state travel.

Essential Job Functions: 

  • Provide responsible, professional, confidential administrative and office management support.
  • Act as Board Liaison.
  • Facilitating Board of Trustee meetings; notices and materials, and, minutes.
  • Assist with reports, and materials for publications and presentations.
  • Screen incoming calls and determine appropriate action.
  • Schedule meetings and coordinate Managing and Artistic Directors’ calendars.
  • Prepare and maintain expense reports.
  • Setup and coordinate meetings and conferences.
  • Meet and greet clients and visitors.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, scanning and filing.
  • Maintain hard copy and electronic filing system.
  • Coordinate project-based work.
  • Supervise support staff as required.
  • Other duties as assigned.

Additional Responsibilities: 

  • Assist with special events and fundraising activities as required.
  • Be familiar with artistic, educational and other company programs and operations in order to address patron, employee, donor and other constituent questions accurately and completely.

Application procedure:
Please submit a resume and letter of interest to Executive Assistant Search at Arizona Theatre Company, P.O. Box 1631, Tucson, AZ 85702-1631.  Or email atcjobs@arizonatheatre.org

NO PHONE CALLS PLEASE.

Application deadline:  7/20/2018

Arizona Theatre Company is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, religion, disability or national origin. Arizona Theatre Company reserves the right to modify or change this job description as business needs dictate.

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